Updated: December 2014
This Privacy Policy applies to Clarin.dk and its sub-pages. Place of jurisdiction is Copenhagen.
Clarin.dk provides a repository for depositing, accessing and processing language resources.
Send Inquiries about Clarin.dk to :
CST can be contacted on weekdays from 9:00 to 16:30
Our privacy policy addresses nine points:
The Privacy Policy explains how we collect, use and protect the personal information we hold about you. The privacy policy also describes your ability to inspect and audit the information. It is Clarin.dk's goal to protect your personal information regardless of where they are collected, transferred to or retained.
Personal information is defined as information that can be used to identify a person: first and last name, home or other physical address, email address or other contact information, whether or not related to the person's private residence or workplace.
Our website follows the recommendations of the OECD guidelines on privacy protection [C (80) 58 / FINAL]
Clarin.dk is aware that special attention should be paid to the protection of children and young people's privacy. We do not record personal information from children and young people beyond an automated collection of data for statistical purposes.
You can visit Clarin.dk without disclosing personal information about yourself. If you want access to content on Clarin.dk, you must generally disclose certain things about yourself. Access to Clarin.dk's resources is in most cases managed via WAYF, the system that handles the administration of login and web services in a number of universities and other research institutes. WAYF stores no sensitive personal data, and Clarin.dk therefore has no information about you beyond what is already known when you log in as a user at a research institute. How we collect and use the personal information that you provide is detailed in the section on Collection and use of information submitted by you.
In addition to the information obtained by the login via WAYF system, your computer automatically gives some data that we collect, for example for statistical purposes. This information and how we use it are described in the following.
Without login via WAYF it is still possible to see which resources are available on Clarin.dk. Resources that are under a public license can also be accessed without a login. Which information about you is collected in that case, is described in the section about the Collection and use of automatically submitted information. Special rules apply for resources which are subject to a limited license. In some cases a personal agreement with the provider of the resource is required - without involvement of Clarin.dk's system.
When you visit Clarin.dk to read or download material we collect and store the information that your computer automatically provides. The information is gathered in server logs and comprises:
Your IP address can, with your ISP's help, be connected directly to your physical address and can thus be used to link your internet behaviour with your household. Therefore the IP address is considered to be personal information and must therefore be protected under the Privacy Act in the same way as other personal information.
The above information is collected for statistical purposes. We use and analyze the information so that we can identify trends and patterns of use of the website. The information will only be coupled with personal information about a user of Clarin.dk if required for judicial inquiry of crime and security breaches. Server logs are stored indefinitely.
Clarin.dk may choose to use tools to automatically detect and record your interactions, by clicking or otherwise, with Clarin.dk, for example the sub-pages you visit. Such tools are used, among other things, to ensure that navigation on Clarin.dk is as simple and relevant as possible for you as a user. Click behaviour is not coupled to personal information about a user of Clarin.dk unless if required for judicial inquiry of crime and security breaches.
When you access Clarin.dk's resources through a research institute, Clarin.dk uses the same system that you use when you log on to the IT system of that institute. If you have questions or complaints about the information obtained through this service, please contact the institute's IT department. Clarin.dk has no access to other information about you than what is provided by your institute.
All correspondence will be governed by the same Public Administration law as Clarin.dk's correspondence in general. Clarin.dk never collects additional information about you from third parties.
We do not use information about you for a purpose that goes beyond what is specified here or beyond judicial requirements, before having obtained your consent. You may at any time revoke a consent by contacting Clarin.dk on cst@hum.ku.dk.
If you contact Clarin.dk via mail, we only use your personal data in the mail to respond to your request and to give you the desired information. These messages are kept in a log and are stored for future reference.
Different technologies are used on websites to collect personal and anonymous information. This section describes the technologies we use on Clarin.dk.
Cookies are used on Clarin.dk. Cokies are digital pieces of information stored on your hard drive that can be used to identify users and their behaviour in several ways.
Per-session cookies are temporary cookies that are only stored in the memory of your browser. The are deleted every time you close your browser.
Per-session cookies assign a random ID number to your browser. When you navigate through the Clarin.dk website, we can follow these IDs to study your click behaviour. The random ID number is not connected to the user's ip address or anything that could identify the user. By studying many users' behaviour, we can see how users interact with Clarin.dk. This enables us to improve the website by a better design of navigation and content.
Per-session cookies respect user privacy by not linking behaviour with personal information. For each visit a new session cookie is generated. Per-session cookies can not be read by other web servers.
You can turn off cookies in your browser. However, this may affect your use of Clarin.dk.
A persistent cookie is stored permanently on your computer. The cookie is used to recognize your computer when you visit Clarin.dk, and can thereby improve your use of the website. The cookie is stored on your machine until the expiration date, or until you delete it. It isn't more permanent than that.
Our cookies are stored on your machine for a period of either 1 or 10 years depending on the cookie in question, and they contain the following information:
You can turn off cookies in your browser, but it will mean that certain services on Clarin.dk do not function fully. We do not link information stored in cookies with other personal information about the user.
Clarin.dk contains links to information that is written and maintained by other institutes, public authorities or private individuals. By clicking on a link to an outside website you are leaving Clarin.dk. In that case our privacy policy no longer applies, and you should read the third party's privacy policy.
Any registration on Clarin.dk is optional. If you choose not to register or provide personal information, you can still use Clarin.dk. However, there may be services such as uploading and downloading of material you are not able to exploit.
Personal information on Clarin.dk is only shared with internal departments to meet support obligations. Clarin.dk will only disclose personal data to authorities to the extent required by law.
Clarin.dk will never provide personal data to other third parties.
You can always ask us if we store personal information about you, and you can also ask for a copy of the personal data we hold about you. Before we send personal information to you, we will ask you to identify yourself. We reserve the right to refuse to send you personal information if you cannot prove the identity you claim.
We will make great efforts to send you the requested information within a reasonable time, and we incur costs associated with sending you your data. You may at any time request that we delete or correct your personal information in our records.
Contact cst@hum.ku.dk for requests of the above nature, or write to us at the following address:
Clarin.dk is subject to the statutory provisions concerning the processing of personal information. The Privacy Act is administered by the Data Protection Agency. If you suspect that your privacy is violated by using or otherwise interacting with Clarin.dk, you can complain to the Data Protection Agency about Clarin.dk's practices.
The contact information of the Data Protection Agency is listed below.
You can always at the top of our privacy policy text see when the policy was last updated.
If you have questions about our privacy policy, our data collection or our treatment of information, you can always contact us at:
cst@hum.ku.dk
or